Handling of Personal Information
APF (hereinafter referred to as "our organization") considers the protection of customers' personal information to be of utmost importance. To maintain the trust of our customers, we will make every effort to protect personal information. Our organization establishes the following policies regarding the protection of personal information and ensures that all employees collectively handle personal information appropriately.
Acquisition of Personal Information
Our organization defines the purpose of use for personal information obtained from customers and acquires personal information only within the necessary scope through lawful and fair means.
Management of Personal Information
Our organization strictly and safely manages the personal information entrusted to us by customers. We take appropriate measures to prevent unauthorized access, loss, destruction, alteration, and leakage of personal information.
Use of Personal Information
Our organization uses personal information only within the scope of the predetermined purpose of use. Unless otherwise stipulated by law, we do not provide or disclose personal information to third parties without the consent of the customer.
Disclosure and Modification of Personal Information
If a customer requests the disclosure, modification, or deletion of their personal information, our organization will promptly respond within a reasonable scope after verifying the identity of the requester.
Compliance with Laws and Regulations
Our organization complies with laws and other regulations applicable to personal information protection.
Continuous Improvement
Our organization continuously improves our management system for personal information protection.
Disclaimer
Our organization strictly and safely manages the personal information we hold to prevent accidents such as leakage. However, we shall not be liable in cases where personal information is leaked due to illegal means or force majeure, despite our best efforts. We will continue to make every effort to handle personal information appropriately and appreciate your understanding and cooperation.
Management and Administrator of Personal Information
Our organization assigns a manager responsible for the handling, implementation, and operation of personal information management. The manager, through education and audits, ensures the organizational protection of personal information.
The personal information protection administrator of our organization is as follows:
Personal Information Protection Manager:
APF Executive CommitteeE-Mail: info@apf.fitness
Purpose of Use of Personal Information
Public disclosure of retained personal data and purposes of use based on Articles 18 and 24 of the Personal Information Protection Law:
Personal information of customers:
Management of contestants in contests
Sale of products and provision of services
Provision of information and promotional materials about products and services
Provision of maintenance and support services
Communication, cooperation, negotiations, contract execution, and performance claims with customers
Implementation of ancillary and related tasks to the above
Personal information of business partners:
Communication, cooperation, negotiations, contract execution, and performance claims with business partners
Implementation of ancillary and related tasks to the above
Personal information entrusted by business partners:
Fulfillment of contracts with business partners
Entrusted personal information will be handled within the scope of the contract.
Personal information of shareholders:
Information disclosure, sending of materials, and communication
Personal information of job applicants:
Communication, provision of information, and recruitment selection
Personal information of employees:
Labor and personnel management necessary for business operations
Workplace safety management (health checkups under the Industrial Safety and Health Act, etc.)
Provision of welfare benefits
Tax processing and notifications to government agencies
Other necessary operations for the execution of business activities
If the purpose of use is individually notified or publicly announced, that purpose shall take precedence.
Customers may choose whether or not to provide some or all of their personal information. However, please note that failure to provide personal information may result in the inability to receive our services as per the purposes of use mentioned above.
Provision of Personal Information
Our organization does not provide personal information to third parties without consent, except in the following cases:
When required by law
When necessary to protect human life, body, or property, and obtaining the person's consent is difficult
When particularly necessary for the improvement of public health or the promotion of the sound upbringing of children, and obtaining the person's consent is difficult
When cooperation with government agencies or local authorities is required by law, and obtaining the person's consent may interfere with the execution of such duties
Entrustment of Personal Information
Our organization may entrust the processing of personal information. Entrustment is limited to entities that meet our standards and can safely handle personal information. In such cases, we enter into confidentiality agreements regarding personal information.
Complaints Regarding Handling of Personal Information
For complaints regarding the handling of personal information, please contact the following office:
Procedures for Requesting Disclosure, etc., of Personal Information
If a customer requests disclosure, correction, addition, deletion, or suspension of use of their personal information held by our organization, we will take necessary actions within a reasonable scope. Please contact the following office.
However, if responding to the request may harm the life, body, property, or other interests of the customer or significantly interfere with our business operations, we may not comply. In such cases, we will promptly provide an explanation.
Request Procedure for Disclosure of Personal Information
To request disclosure of personal information, please submit the following documents and pay the required fee:
Designated request form: Contact our inquiry office to obtain the "Request for Disclosure Form."
Identity verification documents (one from below):
Copy of driver's license
Copy of passport
OR two from below:
Original seal certificate
Original resident certificate
Copy of health insurance card
Copy of pension book
Copy of public utility bill receipt
The submitted documents will only be used for verifying the request and will not be retained beyond necessary processing.
Fee: 1,000 yen (tax included) via fixed amount postal money order
Inquiry and Complaint Handling Office
For inquiries regarding the handling of personal information, please contact:
APF Executive CommitteeFor inquiries, click here.
The provided personal information will only be used to respond to inquiries and related tasks.
Revised: April 1, 2019